2016 IDEAS Conference - Exhibitor Information

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Date and Location

5th Annual IDEAS Conference - June 6-10, 2016

Epworth by the Sea, St Simons Island

Pre-Conference Sessions - June 6-7, 2016

Exhibit Hall Open: Wednesday, June 8 (1:00 PM to 5:00 PM) and Thursday, June 9 (9:30 AM to 5:00 PM)

Exhibitor Registration

Follow this link for Exhibitor Registration

Registration for exhibiting at IDEAS 2016 is available only online through Eventbrite created and hosted by Tools for Life at AMAC Accessibility/Georgia Tech. The exhibit hall will be held in Strickland Auditorium at Epworth by the Sea on Wednesday, June 8 from 1:00 PM to 5:00 PM and Thursday, June 9 from 9:30 AM to 5:00 PM.

Exhibitor registration is $200 and includes:

  • Two (2) complimentary conference registrations
  • One 2'x8' draped table
  • Printed tabletop signage showing company name
  • Box lunch for up to two (2) company representatives/staff on Thursday June 9, 2016
  • Name badges
  • Listing in the official conference program (if registered by deadline of May 1, 2016)

Additional exhibitor fees may include:

  • Literature/Information Table $25 (if you are unable to attend and would like to send materials in lieu of your company's attendance)
  • Additional Company Representatives/Staff $75 (this fee is for staff in addition to the 2 complimentary registrations covered by your exhibitor registration)

Exhibitor tables will be assigned on a first-come, first-served basis. Representatives are invited to participate in conference sessions on a space available basis and as long as your exhibit table is staffed during all times that the exhibit hall is open to conference participants. Additional information will be sent once your exhibit registration is received.

Exhibitors can only register through Eventbrite. Credit cards are the accepted method of payment.

Exhibiting fees are non-refundable. Exhibitors who do not show for the exhibit hall are still responsible for full payment of the exhibit registration fee.

For additional questions regarding exhibit hall opportunities, please contact Liz Persaud at liz.persaud@gatfl.gatech.edu.

Sponsorship Opportunities

Access IDEAS 2016 sponsorship registration.

Gold Sponsor Package - $2000

This level of recognition provides your company with premium branding and recognition throughout the 2016 IDEAS Conference.

Benefits:

  • Acknowledgment as a Gold Sponsor in the official 2016 IDEAS conference program.
  • Gold Sponsor recognition, including logo/company name, on signage throughout the conference.
  • Gold Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the exhibit hall with Gold Sponsor signage.
  • Booth space to include access to electricity and one additional table free of cost (if needed).
  • Boxed lunch of your choice for all company representatives on Thursday, June 9, 2016.
  • Choice of 2 of 4 Tech Talk timeslots on Thursday, June 9, 2016.
  • Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.

Silver Sponsor Package - $1500

Your company will receive premium placement of its logo and branding throughout the 2016 IDEAS Conference.

Benefits:

  • Acknowledgment as a Silver Sponsor in the official 2016 IDEAS conference program.
  • Silver Sponsor recognition, including logo/company name, on signage throughout the conference.
  • Silver Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the exhibit hall with Silver Sponsor signage.
  • Booth space to include access to electricity and one additional table free of cost (if needed).
  • Boxed lunch of your choice for all company representatives on Thursday, June 9, 2016.
  • Choice of 1 of 2 prime Tech Talk timeslots on Thursday, June 9, 2016.
  • Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.

Bronze Sponsor Package - $1000

Your company will receive premium placement of its logo and branding throughout the 2016 IDEAS Conference.

Benefits:

  • Acknowledgment as a Bronze Sponsor in the official 2016 IDEAS conference program.
  • Bronze Sponsor recognition, including logo/company name, on signage throughout the conference.
  • Bronze Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the exhibit hall with Bronze Sponsor signage.
  • Booth space to include 2 full conference registrations and access to electricity.
  • Boxed lunch of your choice for all company representatives on Thursday, June 9, 2016.
  • Choice of one prime Tech Talk timeslot on Thursday, June 9, 2016.

Benefits:

  • Acknowledgment as a Break Sponsor in the official 2016 IDEAS conference program.
  • Break Sponsor recognition, including logo/company name, in a looping presentation during the IDEAS opening session.
  • Signage to include logo/company name during the sponsored break.
  • One exhibit space in the exhibit hall with Break Sponsor signage. Exhibit space to include 2 full conference registrations and electricity.

Tech Talks

Sign up for Tech Talks! New to IDEAS, these 20 minute talks will take place in the Tabby House on Thursday, June 9 throughout the day. This is your opportunity to showcase your products and resources to IDEAS attendees. During this time you can provide a brief presentation, have open demonstration time, hold a Q&A, and more. Conference participants will have the opportunity to receive continuing education units for Tech Talks.

Tech Talk Schedule

  • 8:00 AM to 8:20 AM - Tech Talk 1A
  • 8:30 AM to 8:50 AM - Tech Talk 2A
  • 9:00 AM to 9:20 AM - Tech Talk 3A
  • 10:00 AM to 10:20 AM - Tech Talk 1B
  • 10:30 AM to 10:50 AM - Tech Talk 2B
  • 11:00 AM to 11:20 AM - Tech Talk 3B
  • 11:30 AM to 1:00 PM - Lunch Break/Dedicated Exhibit Hall
  • 1:00 PM to 1:20 PM - Tech Talk 1C
  • 1:30 PM to 1:50 PM - Tech Talk 2C
  • 2:00 PM to 2:20 PM - Tech Talk 3C
  • 3:00 PM to 3:20 PM - Tech Talk 1D
  • 3:30 PM to 3:50 PM - Tech Talk 2D
  • 4:00 PM to 4:20 PM - Tech Talk 3D

Sign up to provide a Tech Talk when you register as an exhibitor for IDEAS 2016.

Exhibit Hall Hours

  • Exhibit Hall Set up - Wednesday June 8, 2016 from 9:00 AM to 12:00 PM
  • Exhibit Hall Open - Wednesday June 8, 2016 from 1:00 PM to 5:00 PM and Thursday, June 9, 2016 from 9:30 AM to 5:00 PM
  • Exhibit Hall Breakdown - Thursday, June 9, 2016 from 5:00 PM to 6:30 PM

Shipping Materials

Please ship your materials to:

Epworth By The Sea

IDEAS CONFERENCE

Include Company Name and the words Strickland Auditorium/Exhibit Hall

100 Arthur J. Moore Drive, Saint Simons Island, GA 31522

Additional Info

Questions

All Exhibiting questions can be directed to Liz Persaud at liz.persaud@gatfl.gatech.edu