TFL Team Meeting - 6/15/2021

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


Agenda

TFL Director Updates (Carolyn)

  • ‘’’HR’’’
    • Critical Hire Process: AT Manager Position
    • Critical Hire Process: Training Position
    • ADA Accommodation - COVID-19
  • TFL FY21 - GR00008119 Worktag
  • AT Lab -
    • Met & Planning
  • Projects:
  • AT3 - $50K - (Start MAY-August 31)
  • Georgia Division of Aging (DAS) - CARES Act - SIGNED! (Start Date April 2021 - End Sept. 30, 2021!)
  • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me!
  • GVRA Contract FY 21 - Moving Forward - PI Ben & Co-PI's Martha and Zerrin
  • CDC Contract (12 Mths) - Co-PIs Liz - NCE through Sept. 30.
  • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • ISO & ICF!
  • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
  • Wireless RERC - $35K
  • Proposals:
    • Ga DAS - COVID-19 Hesitancy & Equity Research & Dissemination: Submitted
    • GaDOE Year 3: Early Development
  • TFL Strategic Planning - Focused Sessions
  • Upcoming:
    • Direct Services - Martha
    • AAC Lab - DeeDee
    • AT Considerations - Gina
    • Leadership & Training - Liz
    • TFL Research - Ben
    • TFL into CIDI S&E Research - Zerrin
    • Wrap Up & Action Items - CP

Almost Complete!! CDC/F Trainings & Activities (Category 3) (Carolyn)

  • COVID-19 Simplified Text 2-Minute Videos
    • Format: 5 Simplified Text Scripts for 2-minute videos
  • New CDCF Contract!
  • Vaccine Webinar #1
  • Vaccine Webinar #2

TFL AT Acquisition Updates

Transition

  1. Credit-Able - to FODAC!!
  2. Physical files will still remain in Danny's office

Credit-Able

  1. Credit-Able applications are on hold

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Now 13 articles proposed - call closes in June

Work ACCESS Project (Decision Tree Project) Content

  • Raminta has produced a new video for the project that tells the story of how the Work ACCESS tool will work.
  • Preparing for validation of decision trees.

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project:
    • Created a web based working model of the AT Mastery Continuum tool
    • Working on a paper documenting the small bests project and findings to date


Inclusive Tech Entrepreneurship Program (ITEP)

  • Instruction and Mentorship components have started
  • Contacting startups for externship


Assistive Technology Outcomes & Benefits (ATOB) Journal

  • Two articles proposed
  • Working with John, Guy, and Maureen


NSF RCN - STEM BUILD Project with NCSU

  • Working with them as a Steering Committee member
  • Tactile Learning Materials in Science Education
  • Will be teaching UDL and designing 3D printed learning media


USG BOR

  • Working with RACDSP group to add a section to the survey
    • Survey has been comleted
  • Will conduct focus group with the DSPs
  • Survey for the 2020-2021 will be disseminated after this meeting


On the horizon

  • DAS-NWD Vaccine Project
  • GVRA

TFL State Leadership Activities - (Liz)

  • Tools for Life
    • Data Reminder: Are you entering training and presentation data? Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.
    • TFL Policy and Procedures - Keep going!
    • Webinar archives - Tori continues to update and organize
    • TFL Website, wiki - Liz, Tori
    • Training plan - host more virtually
    • Vaccine Information Collaborative for People with Disabilities and Older Adults - Please share the Accessible Fact Sheet here - Carolyn, Liz, Trish
  • GCDD Accessibility Grant - Universal Design for Learning and Plain Language - Awarded!
    • June to September 2021 - $10,000
    • Liz, Norah, Tori (Carolyn and Trish support)
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • All applications must be submitted no later than 30 days before the live event.
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Trish-Project Support
    • COVID-19 Accessible Materials for Individuals with Disabilities
      • Dissemination - Please continue to share any announcements related to the project! -(Liz, Tori, Shaina, AAHD)
      • Vaccine Webinars and Caregivers - Rebroadcast on June 16 from 3:00PM to 4:00PM ET
  • Social Media - Send articles, webinars, videos, general information, etc. for posting to Tori
  • ATAP (AT3) - AT Reuse Activities, AT Database - Carolyn, Liz, Trish(support)
  • TechSAge 2 RERC - Training and Outreach Check out the RERC TechSAge website to learn more. - Carolyn and Liz
    • Working on APR - Thank you Rachel!
  • Webinars - ASK series; CDC series; Wired Wednesdays
  • Wireless RERC - Training and TA - Outreach & Public Awareness - Carolyn, Liz
    • Submitted May report!
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Focus groups, trainings, webinars - Carolyn, Liz, Tori, Rachel, Sarah, Ben

TFL K-12 Initiatives and Updates (Gina)

  • EdTrade – has gone live and we are getting ready for the first district to begin using it in the upcoming days
    • statewide rollout fall 2021
    • not open to the general public
    • only authenticated users will be able to log in
    • no “open” registration so to speak – special education directors will automatically receive log-in information, they will assign users in their school district
      • EdTrade Roles – AT Inventory Administrator, AT Inventory Manager, Basic User
    • one account per district, if a director leaves, we will change the information from our office – so we don’t end up with multiple district accounts
    • 4 transactions: borrow/loan, buy/sell, exchange/trade/swap, donate/give –
    • reuse database also inventory management tool for districts – before any equipment can be listed for a transaction, it must be listed as an asset in the district’s inventory

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 71
  • Device Demos 10/1/20- Present TFL 12
  • Device Loans 10/1/20- Present All Centers 78
  • Device Loans 10/1/20- Present TFL 20
  • Device Reutilization 1472


  • Wired Wednesdays- June 9th will be Proloquo by DeeDee.
  • DAS Kick-off went well- the portal is now open!
  • Next DAS June 23rd, 2pm-3, July 22nd, 1pm-2pm, August 19th, 1pm-2pm
  • Working on EdTrade- Gina and Martha last-minute checks and creating How-To Guides
  • Working with DOE Collaborations
  • Network partners continue to reach out for AT guidance and/or setting up virtual meetings with their clients for AT solutions with TFL
  • ADRC Virtual Conference- Does TFL want to present the awards on June 18th at 12:15?
  • Rachel, Sal, and Martha working on pre-recording a presentation for GGS conference.

AccessGA Initiatives and Updates (Johan)

  • AccessGA
    • Dept. of Driver Services online application in process
      • technical assistance
    • State ADA Virtual Conference: Presentation on Zoom and Teams
    • Living and Thriving with a Disability: First-Hand Accounts from Three People
    • Submission of FY22 AccessGA Deliverables this week
  • ATOB Article on Needs Assessment of Braille
  • USG Initiatives
    • USG-HR employment application-underway
      • application accessibility evaluation
      • Technical assistance
    • USG UDOIT initiative with Brightspace LMS
      • sponsored project in the process of being finalized
      • application accessibility evaluation
      • Technical assistance
  • Summer Semester

AAC Labs (DeeDee)

  • Setting up AAC Lab laptop
  • Display equipment has been received
  • Planning an office day to begin setting up displays and plan posters

Display materials planned:

  • Device information
  • Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies, product information

TFL & ADA 30th Celebration

  • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.

Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni