Difference between revisions of "TFL Team Meeting - 5/4/2021"

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=='''TFL State Leadership Activities - (Liz)'''==
=='''TFL State Leadership Activities - (Liz)'''==
'''Data Reminder:''' Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.


*'''Tools for Life'''
*'''Tools for Life'''
**Who is entering their training and presentation data?
**Who is entering their training and presentation data? '''Data Reminder:''' Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.
**TFL Policy and Procedures - Keep working on it!  
**TFL Policy and Procedures - Keep working on it!  
**Webinar archives - update and organize - Tori
**Webinar archives - update and organize - Tori

Revision as of 16:38, 3 May 2021

TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • FY20 Performance Evaluations, FY21 Goals, FY21 Telework & FY21 Flex forms
  • ‘’’HR’’’
    • DeeDee is now reporting to Gina
    • In process – Graphic Designer!
    • Critical Hire Process: AT Funding Position
    • Critical Hire Process: Training Position
    • GT Implicit Bias Training!
  • GT Future of Work Survey & Focus Groups
  • TFL FY21 - GR00008119 Worktag
    • AT for Lending? Please, send me a budget & ideas! Ciara 😊
    • Ideas?
  • Projects:
  • Georgia Division of Aging (DAS) - CARES Act - SIGNED! (Start Date April 2021 - End Sept. 30, 2021!)
    • Tori (10% for 12 mths/20% for 6 mths)
    • Martha (30% for 12 mths/60% for 6 mths)
    • Rachel (60% for 12 mths/90% for 6 mths)
    • Ciara (40% for 12 mths/80% for 6 mths)
    • Sarah (5% for 12 mths/10% for 6 mths)
    • Sal (40% for 12 mths/80% for 6 mth)
  • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me!
  • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI's Martha, Zerrin & Ben
  • CDC Contract (12 Mths) - Co-PIs Liz, Johan - NCE through June 30.
  • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • ISO & ICF!
  • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
  • Wireless RERC - $35K
  • ATAP/AT3 - $8K - Met re: AbleData & Requested $50k.
    • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me! (2021 New - Start Jan. 2021)
    • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI's Martha, Zerrin & Ben
    • CDC Contract (12 Mths) - Co-PIs Liz, Johan - NCE through June 30.
    • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
    • NEW - Wireless RERC - $35K
    • ATAP/AT3 - $8K - Met re: AbleData & Requested $50k.
  • TFL Strategic Planning - Focused Sessions
  • Upcoming:
    • Leadership & Training - Liz
    • Direct Services - Martha
    • AAC Lab - DeeDee
    • AT Considerations - Gina
    • TFL Research - Ben
    • TFL into CIDI S&E Research - Zerrin
    • Wrap Up & Action Items - CP
  • RRTC on Technology Interventions Proposal
  • Ballenger, Sheryl: Training - C&DMS Manager/Instruction
  • Blake, Matthew: Dissemination & TA - IT Lead/Investigator
  • Endicott, Sarah: Training & TA - AT Expertise/Training/Outreach - Investigator
  • Fahie, Norford: TA - Technical Assistance
  • Harris, Fran: Training - Investigator
  • Holder, Tori: Training, Dissemination & TA - Social Media Investigator
  • Johnson, Heather: Training - Webinar Captioning
  • Linden, Maureen: PI
  • Milchus, Karen: Training - Investigator
  • Persaud, Liz: Project Director Training & Dissemination
  • Ondin, Zerrin: Training & TA - Investigator
  • Phillips, Carolyn: PI
  • Rempel, Johan: Training & TA - Investigator
  • Rust, Martha: Training & TA - AT Expertise/Training/Outreach - Investigator
  • Sinclair, Norah: Training - Instructional Designer
  • Thompson, Ken: Dissemination & TA - IT Developer - Investigator
  • Wilson, Rachel: Training - AT Expertise/Training/Outreach - Investigator
  • Zebrakaus, Raminta: Training & TA - Video Production
  • Kibler, Sal: Training, Dissemination & TA

Almost Complete!! CDC/F Trainings & Activities (Category 3) (Carolyn)

  • COVID-19 Simplified Text 2-Minute Videos
    • Format: 5 Simplified Text Scripts for 2-minute videos
  • New CDCF Contract!
  • Vaccine Webinar #1
  • Vaccine Webinar #2

TFL AT Acquisition Updates


  1. Credit-Able - to FODAC!!
  2. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 15 - Article on DBHDD Project has been released!
  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Over 10 articles proposed - call closes in June

Work ACCESS Project (Decision Tree Project) Content

  • Two presentations in March on job accommodations for people with intellectual and developmental disabilities:
  • Raminta is producing a new video for the project that tells the story of how the Work ACCESS tool will work.
  • Functioning model took a step forward last week
    • Actualizing more elements of the design of the tool
    • Is out on a server for review as updates continue.
  • Preparing for validation of decision trees.

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project is analyzing data from Round 4 (Final round)
    • Creating a web based working model of the AT Mastery Continuum tool
    • Working on a paper doumenting the small bests project and findings to date
  • Research Team has submitted 3 additional grant proposals:
    • NIDILRR FIP proposal (3 yrs, $600K - Fall 2021) Mastery of AT and Work
    • NSF Planning Grant (1 Yr. $150 - Fall 2021) Mastery of AT and Work
    • GTRI seed grant: Mastery of AT and the IEP in K-12; 1 Year, $100K

RRTC Grant proposal: AT Impact

  • One of several projects - 5 years, $500K
  • Impact of AT on Community Participation & Independence
    • Follow up on the DBHDD clients we saw in 2017-2019 pilot
    • Partner with DBHDD - train a cadre of counsellors to identify appropriate AT
    • Revise the Foundational Measures Survey & Adapted Student Performance Profile
    • Work with DBHDD to develop a cost/benefit measure for the intervention

Inclusive Tech Entrepreneurship Program (ITEP)

  • Fellow admissions are completed
  • Mentor recruitment is completed
    • 14 students and 14 mentors
  • Instruction and Mentorship components have started

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • Two articles proposed
  • Working with John, Guy, and Maureen


  • Working with them as a Steering Committee member
  • Tactile Learning Materials in Science Education
  • Will be teaching UDL and designing 3D printed learning media


  • Working with RACDSP group to add a section to the survey
  • Will conduct focus group with the DSPs

TFL State Leadership Activities - (Liz)


  • Tools for Life
    • Who is entering their training and presentation data? Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.
    • TFL Policy and Procedures - Keep working on it!
    • Webinar archives - update and organize - Tori
    • TFL Website, wiki - Liz, Tori
    • Training plan - host more virtually. This is happening whether it be through Wired Wednesdays, various projects (DAS & CDC, etc.), or individual requests to TFL team members.
    • Vaccine Information Collaborative for People with Disabilities and Older Adults - Carolyn, Liz, Trish
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • Guidelines for the application process have changed and are more firm. All applications must be submitted no later than 30 days before the live event. Recordings of sessions must be submitted to CRCC after completion. (Tori is looking into conferences, etc.)
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Trish-Project Support
    • COVID-19 Accessible Materials and Culturally Relevant Messages for Individuals with Disabilities
      • Dissemination - project messaging, microsite, presentations, trainings, webinars (Liz, Tori, Shaina, AAHD, and anyone that can assist with outreach)
        • Have you shared any announcements related to the project?
        • Has anyone provided any outreach in the I/DD community for the MTC/easy to read resources and videos?
      • Vaccine Webinars 3:00PM to 4:00PM ET - May 12 (Caregivers - registration), May 26 (FAQ's - registration)
  • Social Media - Tori
    • Send articles, webinars, videos, general information, etc. to post
  • ATAP (AT3) - Carolyn, Liz, Trish (support)
    • AT Reuse Activities (PIOC)
  • Social Isolation/Connectedness Coalition (ACL/n4a) - Carolyn, Rachel, Martha, Sal
  • TechSAge 2 RERC - Training and Outreach - Carolyn and Liz
  • Webinars
    • Wired Wednesdays
    • ASK series
  • Wireless RERC - Training and TA - Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing, Technology and Disability Policy Highlights (TDPH)
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Carolyn, Liz, Tori
    • Focus groups, trainings, webinars

TFL K-12 Initiatives and Updates (Gina)

  • Texthelp Software (4.19.21)
    • 407,623 licenses provisioned from Texthelp (all three software titles) / 0 not yet provisioned
    • 122 Districts
  • GaDOE Portal Overview (4.19.21 )
    • 287 total registered portal users
    • Total of 176 unique LEA’s represented/registered (districts, charters, state schools, GNETS)
  • GaDOE Partnership
    • Consultations: follow-ups, new requests, summaries (Martha, DeeDee, & Ben)
    • Loans: loan requests, tracking loans, sent out emails for loans that have been out a while w/ survey, & redirecting to the portal (Ciara, DeeDee & Martha)
    • Tracking time
    • EdTrade (Martha, Ben, Matthew, Ken, & Jerel)
      • Soft Launch now with 3 -5 districts – working fast and furious
      • Statewide rollout in the late summer / early fall / return to school
    • Videos (Ben, Nora, Raminta, Martha, DeeDee, & Ciara)
      • Notes for 3 of videos have been submitted by SME team
      • First video (ALgS) has progressed to story board stage
    • Webinars
    • Discussion of timelines for Statement of Work (SOW) for AT Partnership Year 3
  • Other
    • Accessible Educational Materials (AEM) Cohort work continues
    • College Transition Partnership Grant w/ UGA & GSU continues
    • Okefenokee RESA AT Consortia presentation – AT Partnership / Tools for Life (completed)

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 56
  • Device Demos 10/1/20- Present TFL 9
  • Device Loans 10/1/20- Present All Centers 61
  • Device Loans 10/1/20- Present TFL 14
  • Device Reutilization 1461

  • Wired Wednesdays- April was Streamer and they gave a great demo! May will be the Instant Language Translator and June will be Proloquotogo; July and August will be WATAP
  • DeeDee, Sal, and Martha presented to the GSU OT class on March 31ST
  • Sal and Martha are presenting for a GGS Lunch and Learn on May 11
  • DAS Contract has been signed and will need to be completed by end of September
  • Meeting with DAS this afternoon to move forward- 39 individuals to receive AT and 16 will have virtual assessments
  • Matthew is working on a portal for the DAS Contract
  • Will be 4 pieces of training in the DAS Contract
  • Working on EdTrade- Gina and Martha last-minute checks and creating How-To Guides
  • Working with DOE Collaborations
  • Network partners continue to reach out for AT guidance and/or setting up virtual meetings with their clients for AT solutions with TFL
  • Sal, Rachel, and Martha are working with Raminta on a video for items in the lab that can address social isolation- Sal did excellent with script- thank you Norah for your suggestions
  • ADRC Virtual Conference is free this year, June 16-18- Sal, Rachel, and Martha will be presenting on the 18th; https://aging.georgia.gov/programs-and-services/adrc-healthy-communities-summit
  • Sal- Culture Change Network Advisory Council Meeting, April 16 – Rich discussion about many of the issues facing long-term care facilities during this time. Key issues revolved around the importance of immunization of staff, healthcare workers and aides. Unemployment funding and stimulus checks made retaining and attracting staff a significant problem. Significant incentives are being offered to attract new workers. Discussion around need for increasing minimum pay for aides as home care agencies and direct pay are paying more. CARES Act money is allowing for placement of technology in residential facilities. Promoted our CDC work, DAS contract and invited the group to promote our upcoming webinar on immunizations within their organizations.

AccessGA Initiatives and Updates (John)

  • AccessGA
    • Georgia Dept. of Economic Development
    • Georgia Arts
      • technical assistance
  • State ADA Meet & Greet: overview of services
    • State ADA Conference webinar: accessibility features of Zoom and Teams
    • FY22 AccessGA Deliverables
  • ATOB abstract submission
  • National Parks of Boston
    • survey results received
    • Draft SoW in progress for digital accessibility/disability awareness training
  • Georgia Tech Institute Communications
    • MarCom Checklist
  • Georgia Tech Accessibility Policy
  • Input from CIDI
  • USG HR
    • Web Accessibility Evaluation of employment application
  • Non-Profit Web Accessibility Evaluation
    • Decode
  • Summer Semester
    • Video updates
    • Updates on materials

AAC Labs (DeeDee)

  • Setting up AAC Lab laptop
  • working on display equipment order
  • Display materials planned:
  • Device information
  • Posters on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies

TFL & ADA 30th Celebration

  • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.

Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni