TFL Team Meeting - 2/16/2021

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • Happy New Year to You!
  • eWAFs - Review, Correct (if Needed) & Archive (in Your "FY21 Allocations CIDI Services & Education" Dropbox Folder)
  • FY20 Performance Evaluations, FY21 Goals, FY21 Telework & FY21 Flexforms
  • TFL FY21 - GR00008119 Worktag (1st CR $130,959)
  • Projects:
    • Georgia Division of Aging (DAS) - CARES Act - Combining SOW & Budgets with ~$26k increase! (Start Date Jan. 2021)
    • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me! (2021 New - Start Jan. 2021)
    • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI's Martha, Zerrin & Ben
    • CDC Contract (12 Mths) - Co-PIs Liz, Johan - NCE through June 30.
    • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
    • NEW - Wireless RERC - $35K
    • ATAP/AT3 - $8K - Met re: AbleData & Requested $50k.
  • Danny's Announcement (Proud of You, Danny!)
  • TFL Strategic Planning - Focused Sessions

CDC/F Trainings & Activities (Category 3) (Carolyn)

    • COVID-19: Apps for Promoting Independence and Safety - Complete!
    • COVID-19: Sanitization of Personal Durable Medical Equipment (DME) - Complete!
    • A Closer Look: Face Masks and People with Disabilities - Complete!
    • A Closer Look: Mental Health and Resilience within the Disability Community during COVID-19 - Complete!
    • Making Social Media Accessible for People with Disabilities
      • Formats: Podcast, Brief PDF Tip Sheet
      • DRAFT Podcast Description:
      • A skilled user of social media with accessibility expertise will demonstrate how to make shared information more accessible on frequently used platforms: Facebook, Twitter, Snapchat, Instagram and TikTok. Based on needs assessments, these platforms may have a greater likelihood of being used to share CDC guidance related to COVID-19 to more effectively communicate vital information to individuals with disabilities.
      • Target Audience:
      • This medium targets user audiences who are less likely to use the mainstream internet to seek protective healthcare guidance.
      • Method of Delivery:
      • This podcast will demonstrate how accessibility principles can be applied to platforms designed for brief messaging or posting. It will be designed with UDL principles and hosted on an accessible platform. A related Tip Sheet will be posted on the CIDI website. This podcast will be xx minutes long.
      • Presenter(s):  ??PwD??
      • Facilitator: Sam Peters
      • Tentative Date(s) of Release, depending upon approval: Jan. 20, 2021
    • COVID-19 Glossary of ASL Signs
      • Format(s): Video
      • DRAFT Video Description:
      • As the COVID-19 pandemic continues to evolve, so does American Sign Language (ASL). This video will demonstrate COVID-19 ASL signs to more effectively communicate vital information about COVID-19.
      • Target Audience:
      • This is an introductory-intermediate level video intended for anyone interested in learning more about COVID-19 ASL Signs.
      • Presenters: Deaf Link ASL Interpreters
      • Facilitator(s): Maureen Linden & Sheryl Ballenger
      • Content Development: Norah Sinclair
      • Tentative Date(s) of Release depending upon approval: December 16, 2020
      • Method of Delivery:
    • This video will be produced in ASL with captioning and guidance to go along with the video. It will be designed with UDL principles and hosted on an accessible platform.
    • A Closer Look: Guidance for Business and Employers Considering the Needs of People with Disabilities during COVID-19
      • Format: Webinar Panel Discussion
      • DRAFT Description:
      • As businesses continue to operate and/or reopen during the COVID-19 pandemic, there are many questions about how businesses can continue operations safely while considering the needs of employees and patrons with disabilities. Join us for a panel discussion with disability leaders, business owners, consultants and professionals as we explore issues and share strategies, solutions and resources.
    • Presenters:
      • Disability:IN
      • EY or PWC
      • Publix or Walgreens
      • Facilitator: Liz or Carolyn
      • Tentative Date(s) depending upon approval: December 16, 2020, 2-3 PM EST; OR January 20, 2021, 2-3 PM EST; OR February 10, 2021, 2-3 PM EST
    • COVID-19 Simplified Text 2-Minute Videos
      • Format: Simplified Text Scripts for 2-minute videos
      • DRAFT Video Description:
      • These 2-minute videos will demonstrate information found in the CDC guidance related to COVID-19 to more effectively communicate vital information to individuals with limited literacy skills who would benefit from Simplified Text (at grade level 3 or below).
      • Target Audience:
      • This is an introductory-intermediate level video intended for anyone interested in learning more about COVID-19 and for individuals who would benefit from information in Simplified Text.
      • Presenters:  ? A user/presenter??
      • Facilitators: Carolyn Phillips, Karen Erickson
      • Content Development: Norah Sinclair
      • Tentative Date(s) of release, depending upon approval: February 17, 2021

TFL AT Acquisition Updates (Danny)


  1. Credit-Able - Who can help?
  2. Voice messages on Danny's line - how is that going to be handled?
  3. Deliverables on Grants & Contracts - Who can help?
  4. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold until 1/15/21


  1. Social media presentation is being developed with Tori and John- being presented TOMORROW

Other Updates

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 15 - Article on DBHDD Project will soon be released!
    • Manuscript is in final copy editing.
    • Release date set for February/ March 2021

What Users of AT Wish Developers Knew...

  • Presentation:
    • ATIA (Jan/Feb) What Users of AT Wish Developers Knew.. presentation is available now to paid attendees through end of March.

Work ACCESS Project (Decision Tree Project) Content

  • Two presentations in March on job accommodations for people with intellectual and developmental disabilities:
    • Webinar Tues. March 23 - part of Advancing Employment Initiative, An Employer’s Guide To Workplace Accommodations for Individuals with Intellectual and Developmental Disabilities
      • part of UGA's Institute on Human Development and Disability's Best Practices in Employment Supports project.
    • Webinar Wed. March 24 - Wired Wednesday series: Cognitive Aids in the Workplace: time management and learning new tasks

Work ACCESS Programming

  • Functioning model is out on a server for preliminary review.
  • More robust version is nearing release.

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project is analyzing Round 3 data.
    • Preparing for Round 4 (Final round)
  • Research Team has submitted a NIDILRR FIP proposal
    • Three years, $600K
    • Would commence July or September of 2021 - when Small Bets grant ends
    • Apply the framework and the tool developed in MoAT Small Bets project

Inclusive Tech Entrepreneurship Fellowship (ITEP)

  • Fellow admissions, mentor recruitment and project webpage is in progress
    • Evaluating the applications on a rolling basis
  • Planning stage for the ITEP will take place January through March
    • We are working on designing the instruction component

NSF Proposal

  • Got feedback from Hanover
  • Found a mentor and three advisory board members

Institute Research Awards Selection Committee 2021

  • Serving to represent College of Design

TFL State Leadership Activities - (Liz)

Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.


  • Tools for Life
    • TFL Policy and Procedures deadline is postponed until April 2021. Keep working on it! - Liz, Sam
    • Keeping wiki and webinar archives updated and organized - Tori
    • TFL Website - Sam, Shaina
    • Working on training plan to host more virtually. Training team will circle back this year. Thank you to those that have already sent in their ppts, descriptions, etc.
  • CDC
    • Accessible Materials and Culturally Relevant Messages for Individuals with Disabilities
    • Carolyn PI, Johan and Liz Co-PI, Sam Project Management, Trish Project Support
      • Dissemination - project messaging, microsite, presentations, trainings, webinars
        • Category 3 webinar coordination - 1 remaining! Updated registration numbers: 02/10 Guidance for Businesses - 1337. Over 1,800 participants in each of the live webinars!
          • Register for upcoming webinars here
        • Project management - Sam
      • EP Magazine article submitted and will run the second week in February, on the 10th the latest
  • GATE 2021
    • Dates set for TFL GATE Session on Thursday, March 18 4PM-6PM
      • Topics requested: CIDI and TFL overview, general academic learning aids with a focus on access, address accessibility of educational materials in the online environment
      • Bring in others at CIDI - Shery, Valerie ??
      • Sam & Liz coordinate and co-present (if needed)
      • We need other presenters. Who is available? Gina - content development, Others? Martha, Ben, ??
  • Social Media
    • Send articles, webinars, videos, general information, etc. to post and share with TFL followers
    • Like, Follow, and Share our pages with your networks and others
  • ATAP (AT3)
    • 2021 contract and deliverables - CP & Liz
      • AT Reuse Activities (PIOC)
  • Social Isolation/Connectedness Coalition (ACL/n4a) - Carolyn, Rachel, Martha, Sal
  • TechSAge 2 RERC - Training and Outreach
    • Carolyn and Liz
    • Design Competition - Carolyn & Danny lead, Liz support
    • Check out the RERC TechSAge website to learn more.
  • Webinars
    • Working on expanding our webinars
      • Updating CRC's and CEUs for live and archived webinars - Liz & Tori
    • Wired Wednesdays
    • ASK series
    • More webinar offerings from TFL?
  • Wireless RERC - Training and TA
    • Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing (Sam lead)
    • Submitting to the Technology and Disability Policy Highlights (TDPH)
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase
    • Carolyn and Liz - Telework
      • focus groups, training

TFL K-12 Initiatives and Updates (Gina)

GaDOE FY 21 Update

  • Software
    • 385, 399 licenses provisioned from Texthelp (all three software titles)
  • Portal
    • 281 total registered portal users
    • 176 unique LEA’s represented/registered (districts, charters, state schools, GNETS)
      • 156 Districts represented
      • 9 Charters
      • 4 State Schools
      • 7 GNETS
  • GaDOE Portal Requests
    • Columbia County -loan
    • Lumpkin County – consultation/collaboration (scheduled)
    • Indirect Questions/Requests – redirecting to the portal
  • Miscellaneous
    • 57 districts/charters/GNETS registered in the portal that have not requested software as of 2.8.21
  • Discovery Survey
    • looking at that data
  • Webinar Series Collaboration
    • Completed 2/3 for the FY21 contract – want support for the 3rd Fall 2021
  • Work beginning on the video series
  • EdTrade – roll-out
  • Camp Speak (AAC Camp) – looking less probable

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 28
  • Device Demos 10/1/20- Present TFL 9
  • Device Loans 10/1/20- Present All Centers 24
  • Device Loans 10/1/20- Present TFL 24
  • Device Reutilization 1055

  • Wired Wednesdays- Feb 17th with Naomi and will need people to continue to sign up
  • Rachel, Tori, and Martha will be presenting on Feb 17th for GSU OT Class to cover AT for ADL and Funding
  • Matthew is working on a portal for the DAS Contract
  • Met with Thom Synder and Yolanda with DAS in regards to creating new onboarding training webinars
  • Last week/s review of AT was recorded- it was sent out and recording is also in the Teams Meeting
  • Several virtual demos being scheduled

AccessGA Initiatives and Updates (John)

  • AccessGA
    • Georgia Dept. of Economic Development
      • Ongoing technical assistance with two additional state agencies
    • AccessGA Webinar Feb. 3rd: Moving Beyond Compliance in the Digital Space
    • Future webinar: accessibility features of Zoom and Teams
  • CDC Foundation
    • Social Media Presentation Feb. 18th with Tori
    • PDF Remediation for previously submitted Word docs to CDC
  • National Parks of Boston
    • exploring ways to make their digital assets more accessible
  • The NORA Project
    • additional follow-up technical assistance being scheduled
  • College of Design
    • Digital Accessibility Training on accessible document creation and social media

AAC Labs

  • Setting up AAC Lab laptop
  • working on display equipment order
  • Display materials planned:
  • Device information
  • Posters on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies

TFL & ADA 30th Celebration

    • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.

    • Virtual Benefits Fair - USG Benefits Fair – October 19th – October 23rd. This event will include live events daily & Vendor 1:1 chats between 10am – 2p. (This event replaces GT Benefits Fair) -

Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni