TFL Team Meeting - 06/19/2018
- 1 Agenda
- 1.1 Director's Updates (Carolyn)
- 1.2 TFL Administration Updates
- 1.3 Finance & Programmatic Updates (Carolyn)
- 1.4 Strategic Development Updates (Carolyn)
- 1.5 TFL AT Services Updates
- 1.6 AT Access Updates (Martha)
- 1.7 AT Acquisition Updates (Danny)
- 1.8 Access Lab/Special Projects Updates (Ben J.)
- 1.9 TFL State Leadership Updates
- 1.10 Program, Training & Outreach Updates (Liz)
- 1.11 TFL Research Updates (Ben S., Zerrin & Carolyn)
- 1.12 TFL Action Items
- 1.13 Open Floor, Action Items, Agenda Setting (Carolyn facilitates, Open Floor, 5-10 mins)
- 1.14 Follow Up Topics and Upcoming Topics
Director's Updates (Carolyn)
- AMAC - Budget & Projections - PROGRESS!
- Goals 2018:
- 1. Ensure financial sustainability by diversifying revenue, *managing costs, and building a reserve.
- 2. Promote staff excellence by enhancing skill development through training and strengthening accountability.
- 3. Strengthen research contributions to advance academic and public engagement and enhance quality/trust in products and service.
- Effective Program Management
- Best Use of Time and Talents
- Outcome Oriented and Results Focused
TFL Administration Updates
- HR -
- Reorganization - Liz, Martha and Danny now Managers!
- Will Hire:
- 1-2 more Managers
- 1 Project Specialist/Research
- 1 Programmer
- Performance Reviews & Goals
- Updated your Progress Every month
- Save and Share your Kudos!
Finance & Programmatic Updates (Carolyn)
Grants & Contracts Updates!
- 1-5 year Strategy!
- FUNDED-AT Act 2017: P4 - do not use.
- FUNDED-AT Act 2018 - CR1 & CR2: AK Hope to Have Final Budget soon. Preseident Budget 2019 released.
- FUNDED Division of Behavioral Heath and Developmental Disabilities (DBHDD) for $1,000,000: Budget Modification
- FUNDED Division of Behavioral Heath and Developmental Disabilities (DBHDD) | $68,500 for AT services and training to Gracewood Hospital in Augusta: Moving Forward
- FUNDED - DEI: Do not charge to unless working on this.
- FUNDED - Division of Aging Services (DAS) | $10,000 for TA to set up 4 new AT Labs in the ADRCs
- FUNDED - Alternative Financing Program Grant | $661,742 for Credit-Able: Wrapping up. Only Danny's time.
- FUNDED - GT Wireless RERC | $15,000 for Training and TA:
- FUNDED - GT CATEA TechSAge ($10,000):
- FUNDED- Division of Aging Services (DAS) "Dementia Able" | $40,000 for AT technical assistance for Decision Tree Development:
- FUNDED - Division of Aging Services (DAS) "DONR" | $16,500 for AT technical assistance for Decision Tree Development:
- FUNDED - ATAP | $47k for for National Pass It On Center:
- FUNDED - GTC - PIOC from Portlight! $70k
- FUNDED - GT CATEA Workplace DRRP | Training and TA: $76,650: Wrapping up
Strategic Development Updates (Carolyn)
- NPS 5 year funding
- RERC TechSAge 2: 5 year funding
- DRRP CATEA: 5 year funding
- HHS - DT
- CDFI CFII - Match
- GVRA 1-3 year funding
- NIDLIRR AbleData: 5 year funding
- RERC? AMAC Lead
- FIP AMAC Lead
- Increase State Funding
TFL AT Services Updates
AT Access Updates (Martha)
- ) Krista last day is June 21 :( She is working on finishing up the individuals she currently has plus getting her DBHDD individuals to a point where I can reassign. Join us for a celebratory lunch after this meeting- her choice! Have begun interviews for SLP
- Ciara last day will be June 29 Projects:
- ) TFL Project - Activities: Demo, Device Loan, AT Eval, AT Training, TFL Network:
- 10/1/17- present - All Centers - Device Loans 343, Device Demo 1010, Device Reutilization 1769; TFL- Device Loans 65 , Device Demo 152
- ) Division of Behavioral Health and Developmental Disabilities (DBHDD) for $1,000,000:
- 126 Referred; 20 declined services or not eligible for the program; majority needing speech services
- ) Division of Behavioral Health and Developmental Disabilities (DBHDD) | $68,500 for AT services and training to Gracewood Hospital in Augusta: Almost through DBHDD's contract process.
- Survey has been completed (thanks Asha and Sam C); waiting to hear back from Gracewod regarding mailing iPads for surveys to be completed- hopefully will be mailed this week - Trainings will be shaped by the outcome of surveys- Asha is compiling results (Sent in 90 responses on papaer) - 10 individuals already identified to be transitioned out soon and will need AT ASAP - Krista, Rachel, and Martha have made one trip to Gracewood. We are waiting to receive the AT Agreement forms to be returned; will follow-up this week - This project does not have funds to purchase equipment; will be doing loans to make sure equipment is right fit - Rachel and Martha working with Gracewood and TFL Training team in regards to 6 2 hour Disability 101 Trainings. One will be a recorded webinar. Looking at the week of July 23rd for the other 5 - Rachel and Martha looking at calendars for Savannah- Two Gracewood individuals have transitioned out there and there are 4/5 new DBHDD referrals in the Savannah area
- ) DEI
- Doing a contract and budget modification - referred 2 individuals but not able to complete assessments due to on the job training or individual keeps canceling - Rachel doing a great job with communication btw TFL and DEI - Call with Rossany last Thursday; budget modification should be coming through soon - Would like to hire counselors in Atlanta and has asked for TFL Training June 22nd; Training on hold until they are able to hire
- ) National Parks
- Sounds like contract modification/extension until Dec coming through - Brian would like to rerecord webinars to keep; this is on hold until Brian confirms what platform NPS will be using - Brian is working with Jeremy Buzzell on Rapid Visual Assessment and will let us know how to proceed - Would like TFL to create 2 Universal Design Templates for physical and programmatic; these are on hold for now - Martha has weekly calls with Brian Cook - A survey list of questions and a draft strategic plan has been sent for him to review - Brian has asked for us to Review NPS projects for Accessibility- has not given us feedback on the one we sent yet on 5/29 - Brian has asked for an Accessibility Checklist- sent draft 5/29 and asked us to keep working on it - Rachel and Martha went to Cumberland Island and looked at accessibility
- ) GVRA HR Membership has been completed. Have referred 4 individuals for AT Assessments. Danny and Martha are completing; asked John Rempel to check is referring for ICT accessibility on AWARE database was needed
- ) Division of Aging Services (DAS) | $10,000 for TA to set up 4 new AT Labs in the ADRCs - Memberships - Are they all Members?
- Rachel has at least one MFP assessment - Co
- ) Division of Aging Services (DAS) | $70,000 for AT services and TA to transition people out of nursing homes (MFP): Rolling out through AMAC Membership process!
- ) Still have several requests for AT Evals and AAC Assessments. AAC Assessment are on hold until new SLP has been hired
AT Acquisition Updates (Danny)
- ) TFL - Activities: Credit-Able, Info & Assistance through TFL 1-800 number, G-Trade, Dollars & Sense, AT Depot Co-Op, AMAC Co-Op, Last Resort Fund
- FDIC Conference was a success
- GLASS conference was a success- shoutout to Tori and Lokyee for
- NDI held their Inclusive Lending Summit at Shepherd yesterday, good feedback and materials distributed. Raminta was there filming and bring in $
- Getting with Annabel to ensure all cheat sheets for medicaid waivers are finalized and CFII will be placing a print order
- JR update
- Justin update
- ) HHS|ACL - Alternative Financing Program Grant | $661,742 for Credit-Able - Activities: Loan Products, Financial Education Services (FES), Training Logistics, Website deliverables
- Wrapping up HHS grant- 76 consumers served, around $200,000 distributed (and counting), 88% approval rate, less than 6% default rate
- Writing the new ACL grant now- get those letters of support in!
Access Lab/Special Projects Updates (Ben J.)
- IOT Tracking Azure Platform
- ATIA Proposals
TFL State Leadership Updates
Program, Training & Outreach Updates (Liz)
1 TFL - Training, Public Awareness, TA and Outreach
- IDEAS - (Complete & Success!)
- ATIA 2019 proposals - (Submitted!)
- Creating an Inclusive Emergency Planning Summit in Your State - Carolyn, Liz and Amy G. (State AT Programs)
- Self-Advocacy: Tips, Tricks and Lessons Learned - Danny & Liz
- Increasing Assistive Technology Service Delivery Through Partnerships - Liz & Jessi Wright - WVATS (State AT Programs)
- Creativity and Nontraditional Approaches to Enhancing Individuals Lives - Liz & Olivia Rains - TXATP
- Taking Your Assistive Technology Lab on the Road: Best Practices - Sam P, Rachel & Liz
- Emergency Management: Exploring and Maximizing Statewide and National Partnerships - Carolyn, Liz and Chris Brand (State AT Programs)
- GVRA Manager and Supervisor Training this Friday 6/22 - Carolyn & Liz (others are welcome)
- Annabel and graphic design - What are your needs? What materials would you like created? Think further out!
- Grant Proposal - CDC with Partnership (Complete!)
- Grant Proposal - CNCS (Corporation for National and Community Service) with Partnership and AUCD - 2018 Community Conversations Research - focuses on engaging communities in conversations about civic health using participatory research approaches (emergency/disaster relief). $200,000! (Complete!)
- National Getting It Right Conference, focus on emergencies/disasters - Carolyn, Liz, Ben J. - (Complete & Success!)
2 HHS | ACL - Credit-Able Activities: Training Logistics, Website deliverables
- Annabel created financial education materials.
3 GT Wireless RERC | $15,000 for Training and TA - Activities: include slide in all TFL Trainings (Complete!), Use Workbook in Workshops (Complete!), Co-Host Aging and Tech Summit (Complete!)
- Video series: Active! - Sam lead
- Outreach/Public Awareness - Sam lead
4 GT CATEA TechSAge ($10,000) Activities: include slide in all TFL Trainings (Complete!), Use Workbook in Workshops (Complete!), Co-Host Aging and Tech Summit (Complete!)
- TechSAge 5 year APR - (Complete & Success!)
- TechSAge 2 site visit on June 6 - (Complete & Success!)
5 Division of Aging Services (DAS) "Dementia Able" | $40,000 for AT technical assistance for Decision Tree Development -Workshop @ ATIA 2018 (Complete!))
6 Division of Aging Services (DAS) "DONR" | $16,500 for AT technical assistance for Decision Tree Development -Activities: Create "Mapping" and final Report
- Todd continues to work on Decision Tree
- May continues to work on Decision Tree visual prototype
- 4 focus groups coming up - Liz & Rachel lead
7 ATAP | $66,670 for the first year and every year for 5 years ($333,350) for National Pass It On Center AT Reuse Activities: Survey (Active), CoP Webinar schedule (Complete!), Trainings and TA
- Disaster Relief Efforts!: Every Tuesday 2:00 PM AT/DME/Supplies National Call; 3:00 PM Partnership for Inclusive Disaster Strategies National Call
- Portal requests and submissions - Asha lead (Liz/Danny support)
- Technical Assistance: Ongoing - Liz lead
- CoP Subcommittees: Medicaid, IQ ATR, Knowledge Base - Carolyn, Trish, Liz (Almost done!)
8 GT CATEA Workplace DRRP | Training and TA: $76,650 Over 65 interviews completed"
- Currently writing scripts - Sam and Tori
- Raminta working on videos. Completed "rough cut" of initial video "Laying the Foundation".
9 GT CATEA FIP - ($15,500) Activities: 2 focus good groups @ ATIA (Complete!), Survey, Design Input - Liz/Sam lead
TFL Research Updates (Ben S., Zerrin & Carolyn)
- Decision Trees/Algorithum
- In DBHDD Contract
- In GVRA Contract
- Establishing a UX Accessibility Lab (John)
- Establishing a Consortium for Accessibility Research
TFL Action Items
Open Floor, Action Items, Agenda Setting (Carolyn facilitates, Open Floor, 5-10 mins)
- (This time can be used for further discussion of follow-up and/or new topics, hot/action items, and to set agenda items for next month.)