TFL Team Meeting - 05/01/2018

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Director's Updates (Carolyn)

  • AMAC - Budget & Projections - PROGRESS!
  • Goals 2018:
    • 1. Ensure financial sustainability by diversifying revenue, *managing costs, and building a reserve.
    • 2. Promote staff excellence by enhancing skill development through training and strengthening accountability.
    • 3. Strengthen research contributions to advance academic and public engagement and enhance quality/trust in products and service.
  • Effective Program Management
    • Best Use of Time and Talents
    • Outcome Oriented and Results Focused

TFL Administration Updates

  • HR -
    • Reorganization - Liz, Martha and Danny now Managers!
    • Will Hire:
      • 1-2 more Managers
      • 1 Project Specialist/Research
      • 1 Programmer
  • Performance Reviews & Goals
    • Updated your Progress Every month
    • Save and Share your Kudos!

Finance & Programmatic Updates (Carolyn)

Grants & Contracts Updates!

  • 1-5 year Strategy!
  • PEB
  1. FUNDED-AT Act 2017: P4 - do not use.
  2. FUNDED-AT Act 2018 - CR1 & CR2: AK Hope to Have Final Budget soon. Preseident Budget 2019 released.
  3. FUNDED Division of Behavioral Heath and Developmental Disabilities (DBHDD) for $1,000,000: Budget Modification
  4. FUNDED Division of Behavioral Heath and Developmental Disabilities (DBHDD) | $68,500 for AT services and training to Gracewood Hospital in Augusta: Moving Forward
  5. FUNDED - DEI: Do not charge to unless working on this.
  6. FUNDED - Division of Aging Services (DAS) | $10,000 for TA to set up 4 new AT Labs in the ADRCs
  7. FUNDED - Alternative Financing Program Grant | $661,742 for Credit-Able: Wrapping up. Only Danny's time.
  8. FUNDED - GT Wireless RERC | $15,000 for Training and TA:
  9. FUNDED - GT CATEA TechSAge ($10,000):
  10. FUNDED- Division of Aging Services (DAS) "Dementia Able" | $40,000 for AT technical assistance for Decision Tree Development:
  11. FUNDED - Division of Aging Services (DAS) "DONR" | $16,500 for AT technical assistance for Decision Tree Development:
  12. FUNDED - ATAP | $47k for for National Pass It On Center:
  13. FUNDED - GTC - PIOC from Portlight! $70k
  14. FUNDED - GT CATEA Workplace DRRP | Training and TA: $76,650: Wrapping up

Strategic Development Updates (Carolyn)

2018 Proposals:

  1. NPS 5 year funding
  2. RERC TechSAge 2: 5 year funding
  3. DRRP CATEA: 5 year funding
  4. DBHDD
  5. HHS - DT
  6. CDFI CFII - Match
  7. GVRA 1-3 year funding
  8. NIDLIRR AbleData: 5 year funding
  9. Aging?

2019 Planning:

  1. RERC? AMAC Lead
  2. FIP AMAC Lead
  3. NSF
  4. Increase State Funding

TFL AT Services Updates

AT Access Updates (Martha)


  1. ) TFL Project - Activities: Demo, Device Loan, AT Eval, AT Training, TFL Network:

- 10/1/17- present Device Loans 205, Device Demo 341, Device Reutilization 1214

  1. ) Division of Behavioral Health and Developmental Disabilities (DBHDD) for $1,000,000:

- Training for DBHDD Region 1 and 3/12/18 (thank you Pat and Tori) there is an Eventbrite for registration - working on rewriting the script for intake calls and creating a one-page flyer - Danny has been ordering equipment -Martha and Krista are planning a trip to south Ga next week. Will see individuals on the way down as well as fit in AT Eval at Leesburg School - Will be delivering equipment

  1. ) Division of Behavioral Heath and Developmental Disabilities (DBHDD) | $68,500 for AT services and training to Gracewood Hospital in Augusta: Almost through DBHDD's contract process.

- Contract has gone through! Trying to get ahold of Candace Waler or Dan Howell to schedule first meeting there

  1. )DEI - 3 Referrals and more need for AT Training!

-Doing a contract and budget modification -working with 50 individuals from Henry and Gwinnett County - Will be participating in Integration Team meetings -will be purchasing the AT

  1. )National Parks

- Series of webinars- would like them to done live and recorded after to keep- want to keep things clean -2/26, 2-4PM - Disability 101 -3/15, 2-4PM - ICT Accessibility -3/29, 2-4PM - Universal Design -4/12 - 2PM-4PM - Assessments and Evaluations -4/25 - 2PM-4PM - Laws and Regulations - Liz is working on how we can package these all as modules after we complete -Would like TFL to create 2 Universal Design Templates for physical and programmatic - Martha has weekly calls with Brian Cook - Liz is looking at dates to have Brian come over to discuss more about gathering information from people with disabilities

  1. ) Division of Aging Services (DAS) | $10,000 for TA to set up 4 new AT Labs in the ADRCs - Memberships - Are they all Members?

- Rachel has gotten 3 more referrals

  1. ) Division of Aging Services (DAS) | $70,000 for AT services and TA to transition people out of nursing homes (MFP): Rolling out through AMAC Membership process!

- TFL Direct Services have gotten many more requests for AT Evaluations for students and AAC assessments; Asha back on Direct Service team; will be training Norford and Raianna, and John on database for demos and trainings

AT Acquisition Updates (Danny)


  1. ) TFL - Activities: Credit-Able, Info & Assistance through TFL 1-800 number, G-Trade, Dollars & Sense, AT Depot Co-Op, AMAC Co-Op, Last Resort Fund
  • Working on the Policies and Procedures for the lab, keep an eye out I will be asking for feedback and contributions
  • Will be working with Ben on inventory strategy, this will be something everyone is required to participate in
  • Equipment update: we will be sharing a cabinet with Raminta in Kare's old office. All DBHDD equipment needs to be kept separate from general TFL inventory and SHOULD NOT be used for demos/loans unless it a DBHDD consumer
  • Dollars and Sense- resources still need to be checked/added. Interns will be used for this going forward.
  • G-Trade- look at it and send Danny feedback on how it could be improved in your opinion. The goal is to get this up and running and redesigned in 2018.
  • Dollars and Sense- same as G-trade
  • FES materials are being designed by Annabel and I will share designs as they become available (thanks, Annabel!)
  • IATSE- golf/kickball
  • CLD collaboration possibilities
  • IATSE Support
  1. ) HHS|ACL - Alternative Financing Program Grant | $661,742 for Credit-Able - Activities: Loan Products, Financial Education Services (FES), Training Logistics, Website deliverables
  • Presentation at BAIN- thanks Krista!
  • Shoutout to JR for handling Credit-Able while I was gone
  • 3 new loans approved today with several in the pipeline
  • Need to focus on North GA for FES presentations (Gainesville, Rome)

Access Lab/Special Projects Updates (Ben J.)

  • ATIA Sessions - Great attendance and great reception
  • Post Environmental Control Training Survey
  • Begin work on Mobile Environmental Control cheat sheet
  • CVI Environmental Control presentation and demo March 16

TFL State Leadership Updates

Training & Outreach Updates (Liz)


1 TFL - Training, Public Awareness, TA and Outreach

  • 2018 Goal:TFL Training Team will be streamlining program operations, processes, policies and procedures.
  • "Sharpen Your Skills" internal team trainings - Kickoff with Environmental Control/Smart Home Technologies with Ben J - Training evaluation going out today.
  • What are your training needs? How can the TFL Training Team further help you?
  • LDA is this week! Thank you for working in the Lab! Please go to sessions and enjoy the conference.
  • LDA on-site at TFL: 3 groups of 25; split into 2 groups; 9:00 AM, 11:00 AM, 3:00 PM
  • TFL Advisory Council Meeting: next Wednesday 2/28. Please work on your updates and send it to your team lead.
  • Floyd County Schools visit last Friday. Thank you Sam and Tori!
  • PODD Training here at TFL/AMAC: March 6 & 7 - Tori lead
  • GA AER Conference: TFL/Danny presentation; Tour on March 9 - Liz, Danny, John Rempel
  • Visual Strategies Training for DBHDD: Pat Satterfield trainer, Cedartown - Tori lead
  • IDA GA Conference: Saturday, March 24; please let us know if you can be there - Liz/Tori lead
  • GLASS Conference: March 26-28; TFL Lab; Danny presentation; Danny, Tori, Lokyee going - Sam lead

2 HHS | ACL - Credit-Able Activities: Training Logistics, Website deliverables

  • Danny!
  • Annabel created financial education materials.

3 GT Wireless RERC | $15,000 for Training and TA - Activities: include slide in all TFL Trainings (Complete!), Use Workbook in Workshops (Complete!), Co-Host Aging and Tech Summit (Complete!)

  • Video series: Active! - Sam lead
  • We should include Wireless slides in our presentations. - Tori lead

4 GT CATEA TechSAge ($10,000) Activities: include slide in all TFL Trainings (Complete!), Use Workbook in Workshops (Complete!), Co-Host Aging and Tech Summit (Complete!)

  • Training activities: Active!
  • Audience: Current Professionals vs Future Professionals (students)

5 Division of Aging Services (DAS) "Dementia Able" | $40,000 for AT technical assistance for Decision Tree Development -Workshop @ ATIA 2018 (Liz - Lead for Logistics)

  • Workshop @ ATIA 2018: Success!

6 Division of Aging Services (DAS) "DONR" | $16,500 for AT technical assistance for Decision Tree Development -Activities: Create "Mapping" and final Report

  • Todd continues to work on Decision Tree
  • May continues to work on Decision Tree visual prototype

7 ATAP | $66,670 for the first year and every year for 5 years ($333,350) for National Pass It On Center AT Reuse Activities: Survey (Active), CoP Webinar schedule (Complete!), Trainings and TA

  • Disaster Relief Efforts!: Every Tuesday 2:00 PM AT/DME/Supplies National Call; 3:00 PM Partnership for Inclusive Disaster Strategies National Call
  • Technical Assistance: Ongoing - Liz lead
  • CoP Subcommittees: Medicaid, IQ ATR, Knowledge Base - Carolyn, Trish, Liz

8 GT CATEA Workplace DRRP | Training and TA: $76,650 Over 65 interviews completed"

  • Video Review: Tori, Sam P, Sam C - Thank You!
  • Scripts and recording: Creating scripts; recording videos - Liz, Tori, Raminta - Sam lead
  • Filming at Gigi Taylor's house - What did you learn?

9 GT CATEA FIP - ($15,500) Activities: 2 focus good groups @ ATIA (Complete!), Survey, Design Input - Liz/Sam lead

TFL Research Updates (Ben S., Zerrin & Carolyn)

  1. ATOB
  2. TextHelp!
  3. Decision Trees/Algorithum
  4. In DBHDD Contract
  5. In GVRA Contract
  6. Establishing a UX Accessibility Lab (John)
  7. Establishing a Consortium for Accessibility Research

TFL Action Items

Open Floor, Action Items, Agenda Setting (Carolyn facilitates, Open Floor, 5-10 mins)

  • (This time can be used for further discussion of follow-up and/or new topics, hot/action items, and to set agenda items for next month.)

Follow Up Topics and Upcoming Topics