Difference between revisions of "2017 IDEAS Conference - Exhibitor Information"

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(Created page with "='''Date and Location'''= '''6th Annual IDEAS Conference - June 6-9, 2017''' '''Epworth by the Sea, St Simons Island''' Pre-Conference Sessions - TBD Exhibit Hall Open: TB...")
 
(Tech Talks)
 
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'''Epworth by the Sea, St Simons Island'''
 
'''Epworth by the Sea, St Simons Island'''
  
Pre-Conference Sessions - TBD
+
'''Exhibit Hall Open: Wednesday, June 7 (12:00PM to 4:30PM) and Thursday, June 8 (8:00AM to 5:00PM)'''
 
+
Exhibit Hall Open: TBD
+
  
 
='''Exhibitor Registration'''=
 
='''Exhibitor Registration'''=
  
'''Coming Soon!'''
+
'''[https://ideas17exhibits.eventbrite.com Register as an IDEAS 2017 Exhibitor]'''
  
Registration for exhibiting at IDEAS 2017 is available only online through Eventbrite created and hosted by Tools for Life at AMAC Accessibility/Georgia Tech.
+
Registration for exhibiting at IDEAS 2017 is available only online through Eventbrite and is created and hosted by Tools for Life at AMAC Accessibility Solutions and Research Center at Georgia Tech.
  
 
'''Exhibitor registration is $200 and includes:'''
 
'''Exhibitor registration is $200 and includes:'''
  
*Two (2) complimentary conference registrations
+
*Two (2) conference registrations
  
 
*One 2'x8' draped table
 
*One 2'x8' draped table
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*Name badges
 
*Name badges
  
*Boxed lunch for up to two (2) company representatives/staff during one of the conference days
+
*Boxed lunch delivery for up to two (2) company representatives/staff on Thursday, June 8, 2017.
  
*Listing in the official conference program
+
*Listing in the official conference app/program
  
 
'''Additional exhibitor fees may include:'''
 
'''Additional exhibitor fees may include:'''
  
*Literature/Information Table $25 (if you are unable to attend and would like to send materials in lieu of your company's attendance)
+
*Literature/Information Table - $25 (If you are unable to attend and would like to send materials to be displayed on a supervised table in lieu of your company's attendance.)
  
*Additional Company Representatives/Staff $75 (this fee is for staff in addition to the 2 complimentary registrations covered by your exhibitor registration)
+
*Additional Company Representatives/Staff - $75 (This fee is for staff in addition to the 2 complimentary registrations covered by your exhibitor registration.)
 +
 
 +
*Additional Table - $10 (A limited amount of additional tables are available if needed. Limit 1 additional table per exhibiting company.
  
 
Exhibitor tables will be assigned on a first-come, first-served basis. Representatives are invited to participate in conference sessions on a space available basis and as long as your exhibit table is staffed during all times that the exhibit hall is open to conference participants. Additional information will be sent once your exhibit registration is received.
 
Exhibitor tables will be assigned on a first-come, first-served basis. Representatives are invited to participate in conference sessions on a space available basis and as long as your exhibit table is staffed during all times that the exhibit hall is open to conference participants. Additional information will be sent once your exhibit registration is received.
  
Exhibitors can only register through Eventbrite. Credit cards are the accepted method of payment.
+
Exhibitors can only [https://ideas17exhibits.eventbrite.com register through Eventbrite]. Credit cards are the accepted method of payment.
  
 
Exhibiting fees are non-refundable. Exhibitors who do not show for the exhibit hall are still responsible for full payment of the exhibit registration fee.
 
Exhibiting fees are non-refundable. Exhibitors who do not show for the exhibit hall are still responsible for full payment of the exhibit registration fee.
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===Gold Sponsor Package - $2000===
 
===Gold Sponsor Package - $2000===
  
'''This level of recognition provides your company with premium branding and recognition throughout the 2016 IDEAS Conference.'''
+
'''This level of recognition provides your company with premium branding and recognition throughout the 2017 IDEAS Conference.'''
  
 
'''Benefits:'''
 
'''Benefits:'''
*Acknowledgment as a Gold Sponsor in the official 2017 IDEAS conference program.
+
*Acknowledgment as a Gold Sponsor in the official 2017 IDEAS conference app/program.
 
*Gold Sponsor recognition, including logo/company name, on signage throughout the conference.
 
*Gold Sponsor recognition, including logo/company name, on signage throughout the conference.
 
*Gold Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
 
*Gold Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
 
*One exhibit space in prime sponsor location in the exhibit hall with Gold Sponsor signage.
 
*One exhibit space in prime sponsor location in the exhibit hall with Gold Sponsor signage.
 
*Booth space to include access to electricity and one additional table free of cost (if needed).
 
*Booth space to include access to electricity and one additional table free of cost (if needed).
*Boxed lunch of your choice for all company representatives during one of the conference days.
+
*Boxed lunch of your choice for '''all''' company representatives during one of the conference days.
*Choice of 2 of 4 Tech Talk timeslots during one of the conference days.
+
*Choice of 2 of 4 Tech Talk timeslots (one AM and one PM) during one of the conference days.
 
*Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.
 
*Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.
  
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'''Benefits:'''
 
'''Benefits:'''
  
*Acknowledgment as a Silver Sponsor in the official 2017 IDEAS conference program.
+
*Acknowledgment as a Silver Sponsor in the official 2017 IDEAS conference app/program.
 
*Silver Sponsor recognition, including logo/company name, on signage throughout the conference.
 
*Silver Sponsor recognition, including logo/company name, on signage throughout the conference.
 
*Silver Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
 
*Silver Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
 
*One exhibit space in prime sponsor location in the exhibit hall with Silver Sponsor signage.
 
*One exhibit space in prime sponsor location in the exhibit hall with Silver Sponsor signage.
 
*Booth space to include access to electricity and one additional table free of cost (if needed).
 
*Booth space to include access to electricity and one additional table free of cost (if needed).
*Boxed lunch of your choice for all company representatives during one of the conference days.
+
*Boxed lunch of your choice for '''all''' company representatives during one of the conference days.
*Choice of 1 of 2 prime Tech Talk timeslots during one of the conference days.
+
*Choice of 1 of 2 prime Tech Talk timeslots (one AM and one PM) during one of the conference days.
 
*Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.
 
*Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.
  
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'''Benefits:'''
 
'''Benefits:'''
  
*Acknowledgment as a Bronze Sponsor in the official 2017 IDEAS conference program.
+
*Acknowledgment as a Bronze Sponsor in the official 2017 IDEAS conference app/program.
 
*Bronze Sponsor recognition, including logo/company name, on signage throughout the conference.
 
*Bronze Sponsor recognition, including logo/company name, on signage throughout the conference.
 
*Bronze Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
 
*Bronze Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
 
*One exhibit space in prime sponsor location in the exhibit hall with Bronze Sponsor signage.
 
*One exhibit space in prime sponsor location in the exhibit hall with Bronze Sponsor signage.
*Booth space to include 2 full conference registrations and access to electricity.
+
*Booth space to include 2 full conference registrations and access to electricity.
*Boxed lunch of your choice for all company representatives during one of the conference days.
+
*Boxed lunch of your choice for '''all''' company representatives during one of the conference days.
 
*Choice of one prime Tech Talk timeslot during one of the conference days.
 
*Choice of one prime Tech Talk timeslot during one of the conference days.
  
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'''Benefits:'''
 
'''Benefits:'''
  
*Acknowledgment as a Break Sponsor in the official 2017 IDEAS conference program.
+
*Acknowledgment as a Break Sponsor in the official 2017 IDEAS conference app/program.
 
*Break Sponsor recognition, including logo/company name, in a looping presentation during the IDEAS opening session.
 
*Break Sponsor recognition, including logo/company name, in a looping presentation during the IDEAS opening session.
 
*Signage to include logo/company name during the sponsored break.
 
*Signage to include logo/company name during the sponsored break.
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='''Tech Talks'''=
 
='''Tech Talks'''=
  
Sign up for Tech Talks! These 20-minute talks will take place in the Tabby House throughout one of the days of the IDEAS Conference. This is your opportunity to showcase your products and resources to IDEAS attendees. During this time you can provide a brief presentation, have open demonstration time, hold a Q&A, and more. Conference participants will have the opportunity to receive continuing education units for Tech Talks.  
+
Sign up for Tech Talks in the Tabby! These 25-minute talks will take place in the Tabby House throughout '''Thursday, June 8'''. This is your opportunity to showcase your products and resources to IDEAS attendees. During this time you can provide a brief presentation, have open demonstration time, hold a Q&A, and more. Conference participants will have the opportunity to receive continuing education units for Tech Talks.  
  
'''Tech Talk Schedule'''
+
Tech Talk Schedule - Thursday, June 8, 2017
  
TBD
+
*Tech Talk 1A - 8:00 AM to 8:25 AM - Tech Talk with Healthways
 +
*Tech Talk 2A - 8:35 AM to 9:00 AM - Tech Talk with Georgia Telecommunications Equipment Distribution Program (GATEDP)
 +
*Tech Talk 1B - 9:15 AM to 9:40 AM - Tech Talk with Prentke Romich Company
 +
*Tech Talk 2B - 9:50 AM to 10:15 AM - Tech Talk with Kurzweil Education
 +
*Tech Talk 1C - 10:30 AM to 10:55 AM - Tech Talk with Fluency Plus
 +
*Tech Talk 2C - 11:05 AM to 11:30 AM - Tech Talk with Georgia Inclusive Postsecondary Education Consortium
 +
*Tech Talk 1D - 12:45 PM to 1:10 PM - Tech Talk with eLuma Online Therapy
 +
*Tech Talk 2D - 1:20 PM to 1:45 PM - Tech Talk with Daydreamer Academy
 +
*Tech Talk 1E - 2:00 PM to 2:25 PM - Tech Talk with Talktrac
 +
*Tech Talk 2E - 2:35 PM to 3:00PM - Tech Talk with Juice Plus (Jason R. Paggett)
 +
*Tech Talk 1F - 4:00 PM to 4:25 PM - Tech Talk with Texthelp
 +
*Tech Talk 2F - 4:35 PM to 5:00 PM - Tech Talk with Visual Enhancements, Inc.
  
Sign up to provide a Tech Talk when you register as an exhibitor for IDEAS 2017.
+
Sign up to provide a Tech Talk when you [https://ideas17exhibits.eventbrite.com register as an exhibitor] for IDEAS 2017.
  
 
='''Exhibit Hall Hours'''=
 
='''Exhibit Hall Hours'''=
  
TBD
+
*Set up - Wednesday, June 7 (8:00AM to 11:30AM)
 +
 
 +
*Exhibit Hall Open - Wednesday, June 7 (12:00PM to 4:30PM)
 +
 
 +
*Exhibit Hall Open - Thursday, June 8 (8:00 AM to 5:00PM
 +
 
 +
*Break down - Thursday, June 8 (5:00 PM to 6:00PM)
  
 
='''Shipping Materials'''=
 
='''Shipping Materials'''=
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='''Additional Info'''=
 
='''Additional Info'''=
  
*Lodging information for Epworth by the Sea can be found on the IDEAS 2017 website soon.
+
*Lodging information for Epworth by the Sea can be found on the [https://www.gadoe.org/Curriculum-Instruction-and-Assessment/Special-Education-Services/Pages/IDEAS/IDEAS-Conference.aspx IDEAS 2017 website]. There are no conference rates established for IDEAS 2017 at hotels other than at Epworth. 
 
+
*[[Media:IDEAS_W-9_2016_DEF.pdf|Dunamis Educational Foundation W-9 Form]]
+
  
**If you have questions about the W-9 form please visit the [http://www.dunamisedfoundation.com Dunamis Educational Foundation website.]
+
*[[Media:W-9_DEF_2017.pdf|Dunamis Educational Foundation W-9 Form]]. If you have questions about the W-9 form please visit the [http://www.dunamisedfoundation.com Dunamis Educational Foundation website.]
  
 
='''Questions'''=
 
='''Questions'''=
  
 
All Exhibiting questions can be directed to Liz Persaud at [mailto:liz.persaud@gatfl.gatech.edu liz.persaud@gatfl.gatech.edu]
 
All Exhibiting questions can be directed to Liz Persaud at [mailto:liz.persaud@gatfl.gatech.edu liz.persaud@gatfl.gatech.edu]

Latest revision as of 16:42, 31 May 2017

Date and Location

6th Annual IDEAS Conference - June 6-9, 2017

Epworth by the Sea, St Simons Island

Exhibit Hall Open: Wednesday, June 7 (12:00PM to 4:30PM) and Thursday, June 8 (8:00AM to 5:00PM)

Exhibitor Registration

Register as an IDEAS 2017 Exhibitor

Registration for exhibiting at IDEAS 2017 is available only online through Eventbrite and is created and hosted by Tools for Life at AMAC Accessibility Solutions and Research Center at Georgia Tech.

Exhibitor registration is $200 and includes:

  • Two (2) conference registrations
  • One 2'x8' draped table
  • Printed tabletop signage showing company name
  • Name badges
  • Boxed lunch delivery for up to two (2) company representatives/staff on Thursday, June 8, 2017.
  • Listing in the official conference app/program

Additional exhibitor fees may include:

  • Literature/Information Table - $25 (If you are unable to attend and would like to send materials to be displayed on a supervised table in lieu of your company's attendance.)
  • Additional Company Representatives/Staff - $75 (This fee is for staff in addition to the 2 complimentary registrations covered by your exhibitor registration.)
  • Additional Table - $10 (A limited amount of additional tables are available if needed. Limit 1 additional table per exhibiting company.

Exhibitor tables will be assigned on a first-come, first-served basis. Representatives are invited to participate in conference sessions on a space available basis and as long as your exhibit table is staffed during all times that the exhibit hall is open to conference participants. Additional information will be sent once your exhibit registration is received.

Exhibitors can only register through Eventbrite. Credit cards are the accepted method of payment.

Exhibiting fees are non-refundable. Exhibitors who do not show for the exhibit hall are still responsible for full payment of the exhibit registration fee.

For additional questions regarding exhibit hall opportunities, please contact Liz Persaud at liz.persaud@gatfl.gatech.edu.

Sponsorship Opportunities

Gold Sponsor Package - $2000

This level of recognition provides your company with premium branding and recognition throughout the 2017 IDEAS Conference.

Benefits:

  • Acknowledgment as a Gold Sponsor in the official 2017 IDEAS conference app/program.
  • Gold Sponsor recognition, including logo/company name, on signage throughout the conference.
  • Gold Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the exhibit hall with Gold Sponsor signage.
  • Booth space to include access to electricity and one additional table free of cost (if needed).
  • Boxed lunch of your choice for all company representatives during one of the conference days.
  • Choice of 2 of 4 Tech Talk timeslots (one AM and one PM) during one of the conference days.
  • Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.

Silver Sponsor Package - $1500

Your company will receive premium placement of its logo and branding throughout the 2017 IDEAS Conference.

Benefits:

  • Acknowledgment as a Silver Sponsor in the official 2017 IDEAS conference app/program.
  • Silver Sponsor recognition, including logo/company name, on signage throughout the conference.
  • Silver Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the exhibit hall with Silver Sponsor signage.
  • Booth space to include access to electricity and one additional table free of cost (if needed).
  • Boxed lunch of your choice for all company representatives during one of the conference days.
  • Choice of 1 of 2 prime Tech Talk timeslots (one AM and one PM) during one of the conference days.
  • Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants.

Bronze Sponsor Package - $1000

Your company will receive premium placement of its logo and branding throughout the 2017 IDEAS Conference.

Benefits:

  • Acknowledgment as a Bronze Sponsor in the official 2017 IDEAS conference app/program.
  • Bronze Sponsor recognition, including logo/company name, on signage throughout the conference.
  • Bronze Sponsor recognition, including logo/company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the exhibit hall with Bronze Sponsor signage.
  • Booth space to include 2 full conference registrations and access to electricity.
  • Boxed lunch of your choice for all company representatives during one of the conference days.
  • Choice of one prime Tech Talk timeslot during one of the conference days.

Benefits:

  • Acknowledgment as a Break Sponsor in the official 2017 IDEAS conference app/program.
  • Break Sponsor recognition, including logo/company name, in a looping presentation during the IDEAS opening session.
  • Signage to include logo/company name during the sponsored break.
  • One exhibit space in the exhibit hall with Break Sponsor signage. Exhibit space to include 2 full conference registrations and electricity.

Tech Talks

Sign up for Tech Talks in the Tabby! These 25-minute talks will take place in the Tabby House throughout Thursday, June 8. This is your opportunity to showcase your products and resources to IDEAS attendees. During this time you can provide a brief presentation, have open demonstration time, hold a Q&A, and more. Conference participants will have the opportunity to receive continuing education units for Tech Talks.

Tech Talk Schedule - Thursday, June 8, 2017

  • Tech Talk 1A - 8:00 AM to 8:25 AM - Tech Talk with Healthways
  • Tech Talk 2A - 8:35 AM to 9:00 AM - Tech Talk with Georgia Telecommunications Equipment Distribution Program (GATEDP)
  • Tech Talk 1B - 9:15 AM to 9:40 AM - Tech Talk with Prentke Romich Company
  • Tech Talk 2B - 9:50 AM to 10:15 AM - Tech Talk with Kurzweil Education
  • Tech Talk 1C - 10:30 AM to 10:55 AM - Tech Talk with Fluency Plus
  • Tech Talk 2C - 11:05 AM to 11:30 AM - Tech Talk with Georgia Inclusive Postsecondary Education Consortium
  • Tech Talk 1D - 12:45 PM to 1:10 PM - Tech Talk with eLuma Online Therapy
  • Tech Talk 2D - 1:20 PM to 1:45 PM - Tech Talk with Daydreamer Academy
  • Tech Talk 1E - 2:00 PM to 2:25 PM - Tech Talk with Talktrac
  • Tech Talk 2E - 2:35 PM to 3:00PM - Tech Talk with Juice Plus (Jason R. Paggett)
  • Tech Talk 1F - 4:00 PM to 4:25 PM - Tech Talk with Texthelp
  • Tech Talk 2F - 4:35 PM to 5:00 PM - Tech Talk with Visual Enhancements, Inc.

Sign up to provide a Tech Talk when you register as an exhibitor for IDEAS 2017.

Exhibit Hall Hours

  • Set up - Wednesday, June 7 (8:00AM to 11:30AM)
  • Exhibit Hall Open - Wednesday, June 7 (12:00PM to 4:30PM)
  • Exhibit Hall Open - Thursday, June 8 (8:00 AM to 5:00PM
  • Break down - Thursday, June 8 (5:00 PM to 6:00PM)

Shipping Materials

Please ship your materials to:

Epworth By The Sea

IDEAS CONFERENCE

Include Company Name and the words Strickland Auditorium/Exhibit Hall

100 Arthur J. Moore Drive, Saint Simons Island, GA 31522

Additional Info

  • Lodging information for Epworth by the Sea can be found on the IDEAS 2017 website. There are no conference rates established for IDEAS 2017 at hotels other than at Epworth.

Questions

All Exhibiting questions can be directed to Liz Persaud at liz.persaud@gatfl.gatech.edu