2018 IDEAS Conference - Exhibitor Information

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Date and Location

7th Annual IDEAS Conference - June 5-8, 2018

Epworth by the Sea, St Simons Island

Exhibit Hall Preview: Wednesday, June 6 from 1:00PM to 4:30PM

Exhibit Hall Open: Thursday, June 7 from 9:00AM to 4:30PM

Exhibitor Registration

Register as an IDEAS 2018 Exhibitor

Registration for exhibiting at IDEAS 2018 is available only online through Eventbrite and is created and hosted by IDEAS partner, Tools for Life a program of AMAC Accessibility at Georgia Tech.

Exhibitor registration is $250 and includes:

  • Two (2) conference registrations
  • One (1) 2'x8' draped table
  • Printed tabletop signage showing company name
  • Name badges
  • Boxed lunch delivery for up to two (2) company representatives/staff on Thursday, June 7, 2018
  • Listing in the official conference app and materials

Additional exhibitor options include:

  • Literature/Information Table - $25 (Choose this option if your company is unable to attend and would like to send materials to be displayed on a supervised table in the Exhibit Hall in lieu of your company's attendance.)
  • Additional Company Representatives/Staff - $75 (This fee is for staff in addition to the 2 complimentary registrations covered by your exhibitor registration.)
  • Additional Table - $15 (A limited amount of additional tables are available if needed. These are distributed on a first-come first-served basis. Limit 1 additional table per exhibiting company.)

General information:

  • Exhibitor tables will be assigned on a first-come, first-served basis. Representatives are invited to participate in conference sessions on a space available basis and as long as your exhibit table is staffed during all times that the exhibit hall is open to conference participants. Additional information will be sent once your exhibit registration is received.
  • If you need assistance or any accommodations to complete your Exhibitor Registration please contact the Exhibit Hall Coordinators.
  • Exhibiting fees are non-refundable. Exhibitors who do not show for the exhibit hall are still responsible for full payment of the exhibit registration fee.

For additional questions regarding exhibit hall opportunities, please contact the IDEAS Exhibit Hall Coordinators Liz Persaud or Sam Peters.

Sponsorship Opportunities

Gold Sponsor Package - $2500

This level of recognition provides your company with premium branding and recognition throughout the 2018 IDEAS Conference.

Benefits:

  • Acknowledgment as a Gold Sponsor in the 2018 IDEAS official conference app and materials.
  • Gold Sponsor recognition, including logo and company name, on signage throughout the conference.
  • Gold Sponsor recognition, including logo and company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the Exhibit Hall with Gold Sponsor signage.
  • Booth space to include access to electricity and one additional table free of cost (if needed).
  • Boxed lunch of your choice for all company representatives on Thursday, June 7, 2018.
  • Priority choice of 2 prime Tech Talk timeslots (one AM and one PM) on Thursday, June 7, 2018.
  • Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants. Materials must be received by Monday, May 14, 2018.

Silver Sponsor Package - $2000

Your company will receive premium placement of its logo and branding throughout the 2018 IDEAS Conference.

Benefits:

  • Acknowledgment as a Silver Sponsor in the 2018 IDEAS official conference app and materials.
  • Silver Sponsor recognition, including logo and company name, on signage throughout the conference.
  • Silver Sponsor recognition, including logo and company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the Exhibit Hall with Silver Sponsor signage.
  • Booth space to include access to electricity and one additional table free of cost (if needed).
  • Boxed lunch of your choice for all company representatives on Thursday, June 7, 2018.
  • Priority choice of 1 out of 2 prime Tech Talk timeslots (one AM or one PM) on Thursday, June 7, 2018.
  • Opportunity to provide one flyer, brochure, or sample product in the conference bag received by conference participants. Materials must be received by Monday, May 14, 2018.

Bronze Sponsor Package - $1500

Your company will receive placement of its logo and branding throughout the 2018 IDEAS Conference.

Benefits:

  • Acknowledgment as a Bronze Sponsor in the 2018 IDEAS official conference app and materials.
  • Bronze Sponsor recognition, including logo and company name, on signage throughout the conference.
  • Bronze Sponsor recognition, including logo and company name, in a looping presentation during IDEAS opening and closing sessions.
  • One exhibit space in prime sponsor location in the Exhibit Hall with Bronze Sponsor signage.
  • Booth space to include access to electricity.
  • Boxed lunch of your choice for all company representatives on Thursday, June 7, 2018.
  • Priority choice of 1 (one) Tech Talk timeslot on Thursday, June 7, 2018.

Break Sponsor Package - $1000

Benefits:

  • Acknowledgment as a Break Sponsor in the 2018 IDEAS official conference app and materials.
  • Break Sponsor recognition, including logo and company name, in a looping presentation during the IDEAS opening and closing sessions.
  • Signage to include logo and company name during the sponsored break.
  • One exhibit space in the exhibit hall with Break Sponsor signage.

General Sponsor Package - $500

Benefits:

  • Acknowledgment as a General Sponsor in the 2018 IDEAS official conference app and materials.
  • General Sponsor recognition, including logo and company name, in a looping presentation during the IDEAS opening and closing sessions.
  • Signage to include logo and company name.
  • One exhibit space in the exhibit hall with General Sponsor signage.

Charging or Water Station Break Sponsor Package- $100

Benefits:

  • Acknowledgment as a Charging or Water Station Break Sponsor in the 2018 IDEAS official conference app and materials.
  • Charging or Water Station Break Sponsor recognition, including logo and company name, in a looping presentation during the IDEAS opening and closing sessions.
  • Signage to include logo and company name at charging or water station.

Tech Talks

Sign up for Tech Talks in the Tabby! These 25-minute talks will take place in the Tabby House throughout Thursday, June 7. This is your opportunity to showcase your products and resources to IDEAS participants. During this time you can provide a brief presentation, have open demonstration time, hold a Q&A session, and more! Conference participants will have the opportunity to receive continuing education units for Tech Talks.

Tech Talk Schedule - Thursday, June 7, 2018

  • Tech Talk 1A - 8:00 AM to 8:25 AM - Tech Talk with Your Company Name Here
  • Tech Talk 2A - 8:35 AM to 9:00 AM - Tech Talk with Your Company Name Here
  • Tech Talk 1B - 9:15 AM to 9:40 AM - Tech Talk with Your Company Name Here
  • Tech Talk 2B - 9:50 AM to 10:15 AM - Tech Talk with Your Company Name Here
  • Tech Talk 1C - 10:30 AM to 10:55 AM - Tech Talk with Your Company Name Here
  • Tech Talk 2C - 11:05 AM to 11:30 AM - Tech Talk with Your Company Name Here
  • Tech Talk 1D - 12:45 PM to 1:10 PM - Tech Talk with Your Company Name Here
  • Tech Talk 2D - 1:20 PM to 1:45 PM - Tech Talk with Your Company Name Here
  • Tech Talk 1E - 2:00 PM to 2:25 PM - Tech Talk with Your Company Name Here
  • Tech Talk 2E - 2:35 PM to 3:00PM - Tech Talk with Your Company Name Here

Sign up to provide a Tech Talk when you register as an exhibitor for IDEAS 2018.

Exhibit Hall Hours

  • Set up - Wednesday, June 6 (8:00 AM to 12:00 PM)
  • Exhibit Hall Preview - Wednesday, June 6 (1:00 PM to 4:30PM)
  • Exhibit Hall Open - Thursday, June 7 (9:00 AM to 4:30 PM)
  • Break down - Thursday, June 7 4:30 PM to 6:00 PM)

Shipping Materials

Please ship your materials to:

Epworth By The Sea

IDEAS CONFERENCE

Include Company Name and the words Strickland Auditorium/Exhibit Hall

100 Arthur J. Moore Drive, Saint Simons Island, GA 31522

  • Please note that IDEAS Exhibit Hall Coordinators and other Staff are not responsible for shipping boxes. IDEAS Exhibitors are responsible for shipping to and from the conference site. This includes having labels pre-printed, affixed to your boxes, and arranging pickup with the shipping company and Epworth by the Sea front office staff.

Additional Info

Questions

All Exhibiting questions can be directed to IDEAS Exhibit Hall Coordinators Liz Persaud or Sam Peters.